PA, Secretary, Administrator

The Role

We are seeking a proactive and professional Administrator to provide efficient and confidential administrative support to the Director and wider team. Acting as the first point of contact for the business, you will play a key role in ensuring smooth day-to-day operations within a fast-paced construction environment.

Key Responsibilities:

• Managing incoming & outgoing mail and emails.
• Telephone calls and dealing with customer enquiries.
• Diary, accommodation and travel management for the Director.
• Accurate minute taking and timely distribution for Board and Management Meetings.
• Internal IS Systems Key Local User.
• Smooth running of the office environment.
• Accurate filing and document controls.
• Credit Card reconciliations/expenses
• Document printing, scanning, typing
• Document and meeting room preparation in advance of meetings
• Typing correspondence / documents
• Booking and managing meeting rooms
• First point of contact for all visitors

We're Looking For: 

Essential:           

• Attention to detail with ability to retain knowledge
• Ability to Prioritise with forward thinking
• Clear and concise communication (both written and verbal)  with excellent telephone manner
• Sufficient literacy and numeracy competency
• Strong attention to detail and multitasking abilities
• Efficient time management
• Team-oriented with strong people skills
• Proficient in office software (Microsoft Office, Google Suite, etc.)
• Ability to learn new systems or software quickly and accurately
• Familiarity with front desk equipment (phones, booking systems, etc.)
• High levels of discretion and confidentiality
• Reliable, adaptable, proactive and able work flexibly                                                    

Desirable: 

• Previous administrative or front-of-house experience in a similar role
• Previous Construction industry knowledge would be beneficial
• A relevant qualification (e.g., Business Administration, Customer Service)
• Knowledge of office protocols and business operations

About Invicta

Invicta is a joint venture between the Brett Group and Nova Cement, the UK arm of Medcem.

Our vision is to be the source of choice for sustainable and innovative low carbon cementitious solutions - our commitment is to be a respected, independent and totally reliable, long-term supplier.

Our new, modern cementitious materials terminal represents a £30m strategic investment for the Brett Group and Nova Cement, the UK arm of Medcem, ensuring reliable and assured supplies of critical low carbon cementitious materials in the UK.

We’ll Offer You 

• A competitive salary + incentive schemes  

• Generous pension scheme 

• 25 days annual leave, plus bank holidays 

• Life assurance 

• Career and professional development opportunities 

• Free onsite parking 

• Employee assistance programme 

• Enhanced parental leave 

• Cycle to work scheme 

• Employee discounts 

• Plus more!